ENROLLMENT INFORMATION
2023-2024
New Students: New students, defined as those students who are entirely new to the district or those who are returning to USD 417 after having transferred out, must enroll in person at Onsite Enrollment unless their parent/guardian already has a PowerSchool Parent Portal account with USD 417 from another student and/or school year. To make the new student enrollment process faster you can go through the pre-enrollment process starting on July 5th at our pre-registration portal - all new students, regardless of whether they are returning to USD 417 after having transferred out or whether their parent/guardian has an established USD 417 Parent Portal account, must use the pre-registration portal and complete the New Student enrollment forms.
Again, all new students (whose parents/guardians do not already have a PowerSchool Parent Portal account with USD 417 from another student and/or school year) will need to attend onsite enrollment on either July 27th or July 28th between 1:00 p.m. and 7:00 p.m. at the Council Grove Jr/Sr High School commons. Any students who move into USD 417 after July 28th will need to visit the office of the school the student will be attending to complete the enrollment process.
Returning Students: For returning students (and now new students whose parents/guardians already have a PowerSchool Parent Portal account with USD 417 from another student and/or school year), online enrollment will open up on July 5th and will end on July 28th. If you need assistance with the online enrollment tool between July 5th and July 28th, please contact the district office at 620-767-5192. Any returning students who do not complete the enrollment process online between July 5th and July 28th will need to visit the office of the school the student will be attending to complete the enrollment process.
Both New and Returning students will enroll through the PowerSchool Parent Portal. If you are the parent/guardian of a returning student, you will already have a Parent Portal account because one was needed to complete your student's enrollment last year - if you forgot your username or password, please use the Parent Portal link above, click "Forgot Username or Password?," and follow the prompts to recover access to your account. If you are the parent/guardian of a new student, please use the Pre-Registration Portal link above to pre-register your student - an administrator will review the information you submit, and you will be notified at the email address you provide whether your student's pre-registration has been approved or rejected. If your student's pre-registration is approved, you will receive an email with instructions for setting up a PowerSchool Parent Portal account, which you will use at onsite enrollment on July 27th or July 28th to complete the rest of the enrollment process in person - here's a short video from PowerSchool which shows the account creation process. Having a Parent Portal already set up will reduce the amount of time a parent/guardian of a new student will need to spend at onsite enrollment.
Free and Reduced Lunch: The Free and Reduced Meal Application will be used again to determine your household's eligibility for free or reduced price meals. Like last year, a link to the state's online Free and Reduced Lunch Application will be presented to parents/guardians as they're completing their new or returning student enrollment forms via the PowerSchool Parent Portal. Hard copies of the Free and Reduced Meal Application are available upon request. For more information, please contact Becky Shearer at 620-767-6763 or bshearer@cgrove417.org
2023-2024 Fee Information: Please use the following fee information:
Preschool Enrollment Fees: $0
Grades K-12 Enrollment Fee:
- $75 (full-pay status)
- $40 (reduced status)
- $0 (free status)
(Additional fees may be charged for workbooks, periodicals, gym uniforms, etc.)
Our goal is to make the enrollment process as convenient as possible while trying to collect all the information necessary to ensure your student has a successful start to the school year. Please ensure that students are enrolled by July 28th. If you have any questions, please contact the district office at 620-767-5192.
Enrollment Support - If you encounter any issues at all, or if you have any questions about the enrollment process, please do not hesitate to contact us for assistance at the USD 417 District Office (620-767-5192) or at registration@cgrove417.org. We can guide you through every step of the enrollment process, and we can solve almost any issue you might have with the online enrollment forms or your PowerSchool Parent Portal account. Should you encounter a technical issue outside of our scope, we can refer you to the appropriate product support team.
Parent/Guardian Guide to Enrollment Express
PowerSchool Parent Portal - Account Setup Instructions
SchoolMessenger Contact Manager Guide - manage which of your student's contacts receives messages (and what types of messages: phone call/text/email) through the district's automated notification system by using the SchoolMessenger Contact Manager in your PowerSchool Parent Portal
Student Handbooks
CGES Parent/Student Handbook
CGJSHS Student Handbook
PHES Parent/Student Handbook
Other Enrollment Documents
Proof of Custody
Request for Student Records
504 questionnaire
Proof of Identity
Insurance Waiver Form
After School Program (ASP)
CGES Student Bike Contract
Safety Interventions
Calculator Contract - 11th Grade
Out-of-District Attendance Request Form
Technology Documents
Acceptable Use Policy (AUP)
District Technology Policies & Procedures
Chromebook Use Contract
FERPA and Parent Right Under the Individuals with Disabilities Education Act
Video explaining FERPA from US Dept of ED
Annual Notice of Authorized Student Data Disclosures
TCPA opt in
G Suite for Education Notice to Parents and Guardians
VIBE Surveys
ESSDACK Student Survey
Safe and Responsive Schools Student Survey
mySAEBRS Survey
Description and General Information
mySAEBRS Survey
Kansas Communities That Care (KCTC) Survey
Information For Parents
Overview and FAQs
Child Nutrition Program
Meal Storage and Heating Instructions
Athletics Forms
Medical Physical
KSHAA Recommended Concussion & Head Injury Information Release Form
USD 417 Athletics Code of Conduct
Health Forms
Health Services Page
Transportation Information
Transportation Handbook
Transportation FAQs
Previous Year's Bus Routes and Stops
Previous Year's Route Maps
2022-2023 School Supply Lists
Preschool School Supply List
CGES School Supply List
PHES School Supply List
CGJSHS School Supply List
Legal Requirements
Students under 16 years of age must be in school under Kansas law. No pupil will be admitted to kindergarten who will not be the age of 5 by September 1. Birth certificates must be presented on enrollment. No pupil will be admitted to the first grade who will not be the age of 6 by September 1, unless that student attended kindergarten in the previous year. Any person entering Kansas schools for the first time must present a Kansas certification of immunization against Diphtheria, hepatitis A, hepatitis B, measles (rubeola), meningitis, mumps, pertussis (whooping cough), poliomyelitis, rubella (German measles), tetanus, and varicella (chickenpox).
Bell Schedules
Council Grove Elementary 8:00 a.m. - 3:10 p.m.
Council Grove Junior Senior High School 8:10 a.m. - 3:15 p.m.
Prairie Heights Elementary School 8:00 a.m. - 3:45 p.m.
Morris County USD 417 Logo
